These should not be discussed at length in the memo, only referenced. If you need to include more information than you can fit on one page in a memo, it’s best to use attachments to do so. Memos should almost never exceed one page in length. While there is no set best practice for memo font or font size, it’s important to keep memo format consistent to avoid distracting readers or taking away from the impact of your message. Memos should always be left justified and single spaced, with a consistent font External memos should usually only be used in support of a new proposal or partnership idea. Internal memos should typically only be used to provide employees with important information, remind staff of policies/procedures, or to share company news/updates. Never use a memo to share confidential information! **No Salutation is required for memos (i.e. If the memo is proposing a change that hasn’t yet been made, this section should explain what it would take to make the change, along with asking for support.
If the memo is intended to inform its audience about a decision that has already been made, make sure to include a timeline here. The third paragraph in a memo should map out the action that is planned or suggested. This paragraph can also be used to present a proposal or planned action (i.e. If the subject of the memo is clear, this section should elaborate on the topic being discussed. The second paragraph in a memo should explain the reason for the memo in more detail. It’s important to keep memo introductions as concise as possible, while still covering the bases of why you’re writing and how you plan on delivering your message. The first paragraph of your memo should inform the reader of the reason you’re writing and what will be covered. * No Introduction is required for a memo (i.e. To: Name and Title of Recipient(s) (ex: Employees of ĬC: Names of any second or third parties the memo is also intended for Memo (or “Memorandum” if you want to be formal) (Your Logo)
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